Tag Archives: exhibition

National Libraries Day 2015

Saturday 7 February 2015 is National Libraries Day, a chance to celebrate libraries and find out more about them and their collections. Their website has a list of related events on the day, and this blog post aims to highlight other libraries with Special Collections which you may find useful in your research or which have exhibitions you may want to visit.

Don’t forget that, as well as printed collections, many special collections contain archival material as well. To find out more about these try:

  • Archives Hub is a gateway to search for archives on any  number of subjects in the UK.
  • Discovery you can use to find records from the National Archives and over 2,500 archives across the UK.


As part of Explore Your Archive week, today we’re looking at a Day in the Life of Special Collections here at Brunel University.

Answering enquiries


Most days start with checking for any new enquiries about our collections, answering them, making appointments for readers to visit and checking that reader-related admin is up-to-date. We keep statistics on the number of readers who have come to use the collections, and how many items they have looked at. Most enquiries come in via email, by phone or in person, but we still get an occasional letter in the post. All of our enquiries are logged in LibAnswers, which makes it easy to keep track of statistics, and which also provides a FAQ function for users, to help answer questions we are asked regularly.
Once a week we check our environmental monitoring equipment.

The thermo-hygrograph continuously charts the temperature and relative humidity in our storage area. We have to change the chart paper on this once a week, and, at the same time, we check if there have been any fluctuations in storage conditions over the previous week. We keep the charts to provide us with a record of storage conditions throughout the years.

We use sticky traps to detect insects that might be loitering in Special Collections, as these can indicate further problems that would damage our collections, such as infestations or damp conditions. Fortunately, all we’ve caught so far is one very small spider!

You can find further information about environmental monitoring and pest management on the British Library’s Collection Care webpages.


The thermo-hygrograph


A pest monitoring trap

We welcome two of our volunteers in, who are cataloguing part of our Transport History Collection. They have specialist railway knowledge, and their help is vital, as this is a really big collection.

When we have readers in to use our collection we register them and check their ID, get out the items they want to look at, and, if necessary, show them how to handle items correctly. We also invigilate all our readers to ensure that our collections remain secure. In the picture below there is one reader looking at items from our Transport History Collection, as well as our two volunteers. You can find out more about what to expect when you visit Special Collections as a reader on our How to use Special Collections blog post.


Readers and volunteers using the collections

We hold workshops for particular subjects for groups from within Brunel and also outside. You can find out more about them on this blog.




Our collection include both printed books and archival material, both of which need cataloguing, so that users can find the items that they are interested in seeing. You can find items by searching our library catalogue for our printed collections, whilst the archive collections appear on Archives Hub. We fit cataloguing in around everything else that we do and have some help from other library staff members too. Our most recently catalogued collection is the Bill Griffiths Archive, which you can find out more about on this blog post.
Boxes Book shelves

Apart from monitoring the environment, other preservation steps we take, and which, again, are fitted in around other activities, are housing the collections appropriately. For books, this means measures such as having similarly sized books on the same shelf so they are properly supported, and training staff and users in how to shelf them correctly. For archival material we repackage items in Melinex (inert polyester) sleeves and store them in acid-free boxes. We also remove staples, paperclips etc, and replace them with brass paperclips, which won’t rust.


Blount Archive packaged in Melinex sleeves, and in an acid-free box

And, once any readers have finished for the day, we reshelve the items they have looked at. Readers are asked to complete a feedback form, and any issues (good or bad!) arising from this are noted so that action can be taken. Two months after a visit, readers who have given permission are contacted with an online survey to complete about whether they have published or will publish work based on their research in Special Collections.


Throughout the day we keep an eye on the Special Collections’ social media accounts, this blog, Flickr and Twitter (@BrunelSpecColl), promoting the collections. We design posters to publicise events in Special Collections, and put on displays for these too.

If you’ve got any questions about #DayInTheLife please leave a comment on the blog and we will get back to you as soon as possible.

One World Week displays

As part of One World Week on the campus we have a couple of Special Collections displays in the library.

BICMEM display 5

On the ground floor are copies of items from the BICMEM collection. The Brunel Institute for Contemporary Middle Eastern Music, the first of its kind in the world, is a library of scores, manuscripts and recordings, a database of Middle Eastern composers and musicians, and a research centre. The scores, manuscripts and recordings are housed in Special Collections.

In the Research Commons there is a small display from the Dennis Brutus Archive. Dennis Brutus was a Black South African who was a teacher, poet and anti-apartheid campaigner. While he was a teacher he realised that Black sportsmen were not granted the recognition they deserved, and he became a co-founder of the South African Sports Association in 1959. He then went on to help start SAN-ROC, the South African Non-Racial Olympic Committee. Brutus was later exiled from South Africa, and moved to Britain and then the USA, where he became Professor of African Literature at Pittsburgh University.

Dennis Brutus

We have a small archive about Dennis Brutus in our Special Collections. It is mainly concerned with his SAN-ROC activities, and his political actions, and holds material such as newspaper clippings and letters.

Some of the items in the One World Week display tell a harrowing story; his application for a visa to South Africa states that he had six convictions under the apartheid laws. There are airmail letters to his wife, written when she was in England and he was in America, with stamps showing Martin Luther King Jr. We have his birth certificate, stating that his mother was “Cape coloured,” and his South African departure permit, with his photograph showing a calm and determined man.

This display will be in the Research Commons until the end of this term. You are welcome to come and discover more about this iconic figure.

MLK stamps